Novatime Utah Tech is the official workforce and time management platform used by faculty, staff, and student employees at Utah Tech University. Designed to improve time tracking and streamline work hour reporting, Novatime offers a reliable, efficient, and user-friendly solution for all university personnel.
Whether you’re a new student employee learning to clock in or a department supervisor needing to approve timesheets, Novatime makes the process seamless.
This platform eliminates paper timesheets and manual tracking errors, bringing all functions—clocking in/out, timesheet reviews, leave requests, scheduling, and reporting—into one digital hub. With real-time syncing and secure cloud access, Novatime Utah Tech ensures accuracy, compliance, and efficiency across all departments.
Getting Access to Novatime Utah Tech
For employees and students to begin using the platform, they must first access Novatime Utah Tech through approved university portals. The system is mobile-friendly and compatible with desktop browsers.
There are two primary ways to access it:
Via MyUT App:
Many employees prefer to access Novatime through the MyUT app because it offers multiple campus tools in one location. Once logged in, users should switch to the “Employee” view and click on the Novatime icon located in the “Employees” section. This integration provides a quick, secure login and a shortcut for daily time entry.
Through the NOVAmobile App:
Alternatively, users can download the standalone NOVAmobile app (powered by UKG/Kronos) on Android or iOS. When using this method, users need to:
- Enable SSO Login
- Enter the Utah Tech Client ID
- Use their standard university credentials
Both methods ensure secure access, but the MyUT app is typically the most recommended path for convenience and additional tools.
Clocking In, Clocking Out and Managing Timesheets
One of the most critical components of Novatime Utah Tech is accurate time tracking. Employees must remember to clock in at the beginning of their shift and clock out when finished. Failing to do so may lead to incomplete records and payroll delays.
In Novatime, employees will find:
- A dashboard displaying daily shifts and total hours
- Buttons for Clock In, Meal Out, Meal In, and Clock Out
- A calendar to track their weekly or bi-weekly schedule
Users can also view and submit their timesheets through this dashboard. Timesheets must be completed and submitted by the deadline at the end of each pay period. Supervisors are responsible for reviewing and approving them.
Here is a helpful table that explains timesheet statuses:
| Status | Meaning |
|---|---|
| Open | Timesheet is active but not yet submitted |
| Submitted | Timesheet sent to supervisor for approval |
| Approved | Supervisor reviewed and approved |
| Rejected | Requires corrections; returned with notes |
| Missing Punch | One or more clock-in/out entries are incomplete |
Timely submission and accuracy are crucial to ensure proper compensation and prevent administrative delays.
Submitting Leave Requests and Viewing Accruals
Novatime Utah Tech allows all eligible employees to request leave directly from the platform. Whether it’s vacation, sick leave, or personal days, the process is fully digital.
To request time off:
- Navigate to the Time-Off/Leave section in the app or web dashboard.
- Select the type of leave (e.g., vacation, sick, personal).
- Choose the desired dates and time blocks.
- Add any optional comments for your supervisor.
- Submit the request for review.
Once submitted, supervisors will receive a notification and can approve or reject the request. Employees will receive updates via email or the dashboard.
Another helpful feature is the accrual summary, where employees can check how many leave hours they have available. Accruals are updated automatically, and users can also see historical data.
Employee and Supervisor Dashboards
The dashboards inside Novatime Utah Tech are tailored based on user roles. Employees have access to time tracking, leave requests, and personal schedules. Supervisors have additional tools for team management.
Employee Dashboard Features:
- Clock in/out options
- Timesheet submission panel
- Leave request module
- Work schedule calendar
Supervisor Dashboard Features:
- View employees’ in/out status
- Approve or reject timesheets and leave requests
- Edit time entries or fix missed punches
- Generate reports for attendance, hours, and trends
These dashboards improve transparency and reduce back-and-forth emails, helping staff and supervisors stay organized and compliant with university policy.
System Integration with Utah Tech Services
What makes Novatime Utah Tech powerful is its seamless integration with other institutional tools like:
- Banner Payroll System: Once timesheets are approved, hours flow directly into payroll.
- MyUT App: One-stop access for timekeeping, course schedules, and HR resources.
- Vector LMS: Connects attendance and training records for compliance.
This integration reduces duplicate entries and administrative workload. For departments with student workers or rotating schedules, this system ensures that every hour logged is accurately paid and reported.
Support, Training & Resources
Utah Tech University has made training and help resources widely available to ensure all users—whether new hires or experienced supervisors—can use Novatime efficiently.
Support options include:
- PDF guides and manuals for first-time users
- Video tutorials for mobile and desktop use
- A dedicated Help Desk for login and technical issues
- Regular training workshops for department heads and new hires
In addition, HR provides step-by-step guidance on using Novatime during onboarding, ensuring all staff understand how to track their time correctly.
Tips, Troubleshooting & Best Practices
While Novatime Utah Tech is user-friendly, following some best practices helps avoid common errors:
- Always clock in and out on time to avoid missing punches.
- Double-check your timesheet before submission.
- Use the MyUT app regularly to stay connected with updates.
- If you face login problems, clear your cache or reset your password.
- Supervisors should review team timesheets weekly, not just at the end of the pay period.
Here is a quick troubleshooting reference table:
| Problem | Solution |
|---|---|
| Can’t log in | Verify SSO credentials or contact Help Desk |
| App not syncing | Reinstall app or clear mobile data |
| Timesheet not showing | Ensure correct pay period is selected |
| Leave not updating | Wait 24 hours or contact HR |
Conclusion
In summary, Novatime Utah Tech is more than just a timekeeping tool—it’s a powerful workforce solution that supports efficiency, transparency, and compliance for all staff, faculty, and student workers at Utah Tech University.
With features like automated time tracking, leave management, supervisor tools, and real-time integration with payroll systems, Novatime helps reduce errors, save time, and ensure everyone is paid accurately.
By understanding how to use Novatime properly, employees and supervisors can focus more on their work and less on administrative headaches. Whether you’re clocking in for a student job or managing a team of faculty, Novatime makes it simple and efficient.
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